Business IT & Technology

What is enterprise collaboration software & why you need one!

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Our world has been altered in unimaginable ways by the COVID-19 pandemic. And, one area in which this change is the most profound is our professional engagement. In times of social distancing and quarantines, our dependence on technology has increased exponentially. And, for better or worse we are forced to go on the internet even for things that we generally did offline. 

With many employees working from home; organizations are finding it difficult to manage their work remotely. And to get around this challenge they are adopting technological solutions like Enterprise collaboration software & Project management software.

Different enterprise collaboration tools have varied utilities & benefits, but before we get into those details let us try to understand what enterprise collaboration software really is. 

What is Enterprise Collaboration software?

The collaboration tools available online are of many kinds and the type of software you need will depend on the specific needs of your organization. Such software can be as simple as instant messaging tools, cloud storage, and file-sharing platforms, or can be more complex systems like project management tools, content management tools & video conferencing platforms, etc. 

If you are planning to integrate a collaboration tool in your business, you can first try out a free collaboration software or online project management tool like Microsoft Teams, Flock & Crotle etc. And, once you figure out the specific and unique needs of your business, you could go for a fully loaded paid version of the software. In the long run, the right enterprise collaboration software can prove to be a great asset for your organization. 

How Enterprise collaboration software can help your business

Now that we understand what collaboration software is, let us find out how these systems can benefit your organization

  • Streamlining of work 

For a project to be successful, all the members of a team have to play their part effectively. But at times some team members get detached from the workflow which leads to delay, inefficiency & poor output. With the help of ECS, however, you can map out the work in clear and structured steps, delegate responsibility, and ensure that all stakeholders have made their contribution to the project. 

  • Better communication 

Effective communication is the foundation on which most ECS solutions are built. And some simpler tools are essentially just communication mediums like chatting tools, file-sharing platforms & cloud storage etc. 

The more comprehensive ECS tools, however, do not stop at this. With the help of these collaboration tools, you can create schedules, assign tasks, delegate responsibility, manage timelines, and create projects etc, and that too without writing too many emails or indulging in long phone conversations. Such collaboration tools can make managing teams a whole lot easier. 

  • More transparency 

ECS tools help in keeping all the teammates on the same page and ensures that no team member works in isolation. 

Most ECS solutions have a tell-all dashboard which helps you keep a tab on all the tasks & projects. Be it timelines, the progress of tasks, a delegation of responsibility, etc; all these things can be coordinated seamlessly with the help of an enterprise collaboration software. 

  • Better remote working 

Because of the pandemic, this factor is probably more relevant now than ever before. With team members working from home, a lot of emails can pile up and communication can become really cluttered. 

With the help of an ECS solution, however, you can ensure that all the tasks are streamlined and all the stakeholders know what they are supposed to do without having to write too many emails. 

  • Better decision making 

For a project manager, the right collaboration software is nothing short of a godsend. He/she can access all the important information on the ECS dashboard and make a well-informed decision on projects & tasks at hand. 

In recent times, the methods of professional engagement have changed dramatically, and technology has become the backbone of professional interaction. And to aid this process, Enterprise collaboration software’s may well become a norm in the near future. 

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